With reference to the 2017 Bylaw Package:
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President / VP
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Treasurer
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Secretary
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Housing Committee
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Maintenance Coordinator
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The Board of Directors in good standing of the Society shall consent to be elected at the Annual General Meeting for a term of two years, as hereinafter provided and in the event that such an election is not by acclamation, then such election shall be by ballot. The election of a President and Vice President should be held on alternate years.
Director's meetings may be held at such times and at such places as the Directors may from time to time determine. A meeting of the Directors may be convened by the President or any two (2) Directors at any time. Notice of such meetings shall be communicated to each Director not less than seven ( 7) days before the meeting is to take place; provided that, meetings of the Directors may be held any anytime without formal notice if all the Directors are present or those absent have waived notice or have signified their consent in writing to the meeting being held in their absence. Notice of any meeting or any irregularity in any meeting or in any notice thereof may be waived by any Director. A majority of the Directors shall form a quorum for the transaction of business. Questions arising at any meeting of Directors shall be decided by a majority of votes. In case of any equality of votes the Chairman, in addition to his original vote, shall have a second or casting vote.
Deeds, transfers, license, contracts and engagements on behalf of the Society shall be signed by either the President, Vice-President, and/or any other Director as required and they shall affix the seal of the Society to such instruments as required the same. Contracts in the ordinary course of the Society's operations may be entered into on behalf to the Society by the President, Vice-President, Treasurer, or by any person authorized by the Board.
The President shall, when present, preside at all meetings of the members of the Society and of the Board of Directors. The President shall also be charged with the general management and supervision of the affairs and operations of the Society. The President with the Secretary or other officer appointed by the Board of Directors for the purpose shall sign all resolutions and membership certificates. During the absence or inability of the President, his duties and powers may be exercised by the Vice-President, and if the Vice-President, or such other Directors as the Board may from time to time appoint for the purposed exercises any such duty or power, the absence or inability of the President shall be presumed with reference thereto. Contact #8 or #21.
Director's meetings may be held at such times and at such places as the Directors may from time to time determine. A meeting of the Directors may be convened by the President or any two (2) Directors at any time. Notice of such meetings shall be communicated to each Director not less than seven ( 7) days before the meeting is to take place; provided that, meetings of the Directors may be held any anytime without formal notice if all the Directors are present or those absent have waived notice or have signified their consent in writing to the meeting being held in their absence. Notice of any meeting or any irregularity in any meeting or in any notice thereof may be waived by any Director. A majority of the Directors shall form a quorum for the transaction of business. Questions arising at any meeting of Directors shall be decided by a majority of votes. In case of any equality of votes the Chairman, in addition to his original vote, shall have a second or casting vote.
Deeds, transfers, license, contracts and engagements on behalf of the Society shall be signed by either the President, Vice-President, and/or any other Director as required and they shall affix the seal of the Society to such instruments as required the same. Contracts in the ordinary course of the Society's operations may be entered into on behalf to the Society by the President, Vice-President, Treasurer, or by any person authorized by the Board.
The President shall, when present, preside at all meetings of the members of the Society and of the Board of Directors. The President shall also be charged with the general management and supervision of the affairs and operations of the Society. The President with the Secretary or other officer appointed by the Board of Directors for the purpose shall sign all resolutions and membership certificates. During the absence or inability of the President, his duties and powers may be exercised by the Vice-President, and if the Vice-President, or such other Directors as the Board may from time to time appoint for the purposed exercises any such duty or power, the absence or inability of the President shall be presumed with reference thereto. Contact #8 or #21.
The Treasurer, shall keep full and accurate accounts of all receipts and disbursements of the Society in proper books of account and shall deposit all moneys or other valuable effects in the name and to the credit of the Society in such bank or banks as may from time to time be designated by the Board of Directors. He shall disburse the funds of the Society under the direction of the Board of Directors taking proper vouchers therefore and shall render to the Board of Directors at the regular meetings thereof or whenever required by him, an account of all his transactions as Treasurer and of the financial position of the Society. He shall also perform such other duties as may from time to time be determined by the Board of Directors.
Deeds, transfers, license, contracts and engagements on behalf of the Society shall be signed by either the President Vice-President, and/or any other Director as required and they shall affix the seal of the Society to such instruments as required the same. Contracts in the ordinary course of the Society's operations may be entered into on behalf to the Society by the President, Vice-President, Treasurer, or by any person authorized by the Board.
The Treasurer will be in the Recreation Room one morning during the first two (2) weeks of December, from 10:00 AM to 12:00 Noon, or; such other time as designated by the Directors upon notice to the membership, to collect payment of the monthly maintenance fees. It is preferred that these payments be made with twelve (12) post-dated cheques, dated the first day of each and every month. Members planning to be on holidays at this time are required to arrange payment before leaving.
Taxes are payable in June of each year. The Treasurer will send out a notice to the members of the date, time and place to pay the taxes.
Contact #6.
Deeds, transfers, license, contracts and engagements on behalf of the Society shall be signed by either the President Vice-President, and/or any other Director as required and they shall affix the seal of the Society to such instruments as required the same. Contracts in the ordinary course of the Society's operations may be entered into on behalf to the Society by the President, Vice-President, Treasurer, or by any person authorized by the Board.
The Treasurer will be in the Recreation Room one morning during the first two (2) weeks of December, from 10:00 AM to 12:00 Noon, or; such other time as designated by the Directors upon notice to the membership, to collect payment of the monthly maintenance fees. It is preferred that these payments be made with twelve (12) post-dated cheques, dated the first day of each and every month. Members planning to be on holidays at this time are required to arrange payment before leaving.
Taxes are payable in June of each year. The Treasurer will send out a notice to the members of the date, time and place to pay the taxes.
Contact #6.
The Secretary, or person performing the usual duties of a secretary, shall communicate or cause to be communicated notices for all meetings of the Board of Directors and members when directed so to do, have charge of the minute books of the Society; sign with other signing officers or officers of the Society such instruments as required his signature and shall perform such other duties as the terms of his engagement call for or the Board of Directors may from time to time require of him.
The President shall, when present, preside at all meetings of the members of the Society and of the Board of Directors. The President shall also be charged with the general management and supervision of the affairs and operations of the Society. The President with the Secretary or other officer appointed by the Board of Directors for the purpose shall sign all resolutions and membership certificates. During the absence or inability of the President, his duties and powers may be exercised by the Vice-President, and if the Vice-President, or such other Directors as the Board may from time to time appoint for the purposed exercises any such duty or power, the absence or inability of the President shall be presumed with reference thereto.
Contact #19.
The President shall, when present, preside at all meetings of the members of the Society and of the Board of Directors. The President shall also be charged with the general management and supervision of the affairs and operations of the Society. The President with the Secretary or other officer appointed by the Board of Directors for the purpose shall sign all resolutions and membership certificates. During the absence or inability of the President, his duties and powers may be exercised by the Vice-President, and if the Vice-President, or such other Directors as the Board may from time to time appoint for the purposed exercises any such duty or power, the absence or inability of the President shall be presumed with reference thereto.
Contact #19.
When a suite becomes available, a current member may have the opportunity to move to said suite, leaving their present suite to a new member. The current member must have his name on the Suite Exchange List and go through the Housing Committee.
Members choosing to leave the Society shall submit their notice in writing to the Board of Directors at least thirty (30) days in advance. The termination of the contract may be the fifteenth (15) or the last day of the month. The same applies to the family in case of the death of a member. All keys are to be turned over to the executive. Two (2) members of the Board of Directors, preferably from Housing and Maintenance, will inspect the suite when vacated and the cost of restoration will be charged to the vacating member.
Contact #41 or #42.
Members choosing to leave the Society shall submit their notice in writing to the Board of Directors at least thirty (30) days in advance. The termination of the contract may be the fifteenth (15) or the last day of the month. The same applies to the family in case of the death of a member. All keys are to be turned over to the executive. Two (2) members of the Board of Directors, preferably from Housing and Maintenance, will inspect the suite when vacated and the cost of restoration will be charged to the vacating member.
Contact #41 or #42.
- The Society defines the scope, operations, procedures, boundaries, and funding limits pertaining to maintenance work.
- Maintenance work means all repairs, cleaning and preventative work done on a consistent and regular basis to the common property of the Society.
- Expenditure for any one maintenance assignment funded from the budget maintenance account must not exceed $5,000.00.
- The Board of Directors IS authorized to spend any amount up to $5,000.00 for any one incidence that includes maintenance, project, or purchase on behalf of the Society, without approval of the members at an annual general meeting or a special general meeting of society members.
- All maintenance projects must be paid for from a provision made in the budget maintenance account approved at an annual general meeting of society members.
- The definition of a capital project means any one project, the cost of which exceeds $5000 for labour and or the purchases of new or replacement items, or where the project is contracted to a third party. A capital project does not include repairs, cleaning or preventative work done on a consistent and regular basis to the common property of the Society.
- Members choosing to leave the Society shall submit their notice in writing to the Board of Directors at least thirty (30) days in advance. The termination of the contract may be the fifteenth (15) or the last day of the month. The same applies to the family in case of the death of a member. All keys are to be turned over to the executive. Two (2) members of the Board of Directors, preferably from Housing and Maintenance, will inspect the suite when vacated and the cost of restoration will be charged to the vacating member.
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Social Committee
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Recreation Room
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Coffee Time
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Workshops
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Other
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The Recreation Room may be reserved upon approval of the Social Committee, giving sufficient advanced notice of their requirements. A donation is suggested at the time the reservation is approved.(ACM October 7, 2010) This money will be used for the necessary upkeep of the Recreation Room.
The Recreation Room and the Workshop are to be left in a neat and tidy condition after every use.
For more information, contact #34, #14, or #18.
The Recreation Room and the Workshop are to be left in a neat and tidy condition after every use.
For more information, contact #34, #14, or #18.
The Recreation Room may be reserved upon approval of the Social Committee, giving sufficient advanced notice of their requirements. A donation is suggested at the time the reservation is approved.(ACM October 7, 2010) This money will be used for the necessary upkeep of the Recreation Room.
The Recreation Room and the Workshop are to be left in a neat and tidy condition after every use.
The Recreation Room and the Workshop are to be left in a neat and tidy condition after every use.
The first Friday of the month. The social committee posts lists on the bulletin board for volunteers to host the Coffee Time.
For November and December, 2017, a Bylaw Review and Study workshop will be held in the recreation room. For more information, contact Unit 15.
Resources purchased from the National Association of Parliamentarians can be found > > > here.
